How to Conduct an Online Board Meeting

Video conferences allow members of remote boards to view one another, even if they use different kinds of devices. For their meetings, nonprofits can pick between a variety of video conference platforms, including Zoom, GoToMeeting WebEx, and Google Meet. Nonprofits also have the option of using board management software with a meeting interface that allows remote participation.

While most discussions in the meeting are conducted using audio the ability to see facial expressions can be a great way to encourage more participatory and interactive meetings. To ensure everyone can be heard, have the chair invite board members who haven’t yet spoken, and limit visit this page the number of people speaking at a time. This ensures that no one person dominates the discussion and ensures a well-balanced process of decision-making. To avoid background noise, ensure that participants turn off their phones and hit the mute function when they’re not talking.

Some directors may not be familiar with the virtual meeting experience They may be hesitant to speak up. This reduces their involvement and their effectiveness. This can be addressed by using an interface that is easy to use for meetings or a training session that familiarizes attendees with the software, and letting participants to practice before the meeting. The board can also develop a strict agenda with time limits for each item. This will ensure that the meeting runs smoothly and that the goal is accomplished. Board directors can highlight documents on their computers and take notes to boost their engagement and speed the meeting. They can share their notes with other members to facilitate collaboration and enhance the quality of their minutes.